Author: Meghan Birmingham Vangeli

IRS Notices: Do’s and Don’t’s

/ Meghan Birmingham Vangeli / 2 Comments

You got your mail and, nestled in between the Val-Pak and the grocery circular, there is a letter addressed to you from the Internal Revenue Service.  As you break into a cold sweat, the world starts to get kinda fuzzy…

IRS Logo

What should you do?!?

First, you should remember to breathe.  The next thing you should do is open it.  Read it.  Make sure the name and social security number match yours.  Try to assess why they are writing you.  Find the tax return or filing referenced and compare the IRS notice to your records.  Call your tax preparer or adviser to discuss the issue at hand and what action should be taken.*  While there are occasional exceptions, the vast majority of IRS notices will require a response in a timely manner.

What NOT to do…

Ignore it.  Hope it will go away.  Procrastinate dealing with it.  As I said above, most notices require a response.  Ignoring one IRS notice will generally cause another follow-up IRS notice.  This second notice (or third or…) is usually not as pleasant as the first one, so you don’t want to let it get to that point.

IRS Logo

Other fun info about IRS notices…

You can get IRS notices for many different reasons.  Most of the time (like 95%+ in my experience) you can resolve the issue by responding with a letter and perhaps attaching some documentation to back up your position.  There are a few, though, that require serious attention:

  • If you are delinquent with your tax return, and the IRS is notifying you that they plan to prepare your return for you.  Even though this might seem like a great idea – FREE TAX PREP SERVICES! WHO KNEW?!? – it is really not something you want.  The IRS will prepare your return such that you owe the maximum amount you could possibly owe given your income.  They will take no deductions other than the standard deduction and give the IRS the benefit of every doubt.  If you get this notice, you must act immediately to make contact with the IRS and get your tax return prepared and submitted.
  • If you receive a notice saying the IRS is assessing additional tax plus penalties and interest due to an incorrectly reported W-2 or 1099.  This happens more that you would believe.  Decimal points can elude the IRS’s scanning software and cause them to think your $750 1099-MISC is an ostensibly unreported $75,000 1099-MISC.  Clearly this is an error, but it can generate a huge tax headache if not handled promptly…which leads me to…
  • If you receive a notice saying the IRS is going to levy your bank account.  If you get this notice, you have probably already seen (and likely ignored) a few previous IRS notices.  This is never the first notice.  While the IRS has the authority to levy your assets or garnish wages, it is not their first course of action.  But, by the time it gets to this point, you may find that it is more difficult (and more expensive) to resolve.
  • Finally, if you receive a notice that your tax returns are under audit.  With this notice, I would seek representation (your tax preparer, usually, or a CPA or attorney if you prepared the return yourself) to assist in preparing for an audit.  But, as with all the other notices, you (and/or your representative) must respond in a timely manner.

 

IRS impersonators

While I want to stress that legitimate IRS notices should never be ignored, there are a lot of scams out there that should be either ignored (at the very least) or reported to the authorities (better).  The IRS will never make initial contact with you by telephone or email, and will never ever contact you on social media.  The IRS will not send you written correspondence asking you to verify personal information like your social security number (because they’ve got that), bank account number (they’ve already got that too), or PIN# (they don’t need that).  The IRS will not demand that you pay an assessment immediately or risk arrest/deportation/suspension of business license.  The IRS will not request payment in the form of prepaid cards or cash.  In short, if you get a robocall saying you’ve “done a fraud with IRS” and they are going to come arrest you if you don’t send them $500 in prepaid Starbucks gift cards, it’s a scammer.**

Final disclaimer

I write this as a sort of general public service/informational/entertainment-only posting.  It is not meant to cover all types of IRS correspondence, nor should it serve as a substitute for advice from a tax professional.  If you receive any notice or other correspondence from the IRS, please consult your tax adviser.

Best wishes that your Val-Pak and grocery circular come to your mailbox free of IRS notices!

 

* Call your tax adviser, but please remain calm.  If you are so hysterical that I can’t understand anything other than “OMG I’m going to prison!” I am going to wonder if I need to show up somewhere with bail.  It takes a whole lot of IRS notices and trips through courtrooms before prison becomes a legitimate concern.
** I get these calls all the time.  They are kind of hilarious, actually.  It’s like Siri or Alexa reading a script obviously written by some translation software.

VOTE!

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This is not a partisan post.  Just a note to say that it is your civic duty to vote!

Here in Texas, we are in the midst of early voting for the November 6th election.  I drove by the nearest polling place today, and the line went outside, across the porch, down the steps, and down the sidewalk into the parking lot.  I decided to come back tomorrow when I have the entire afternoon off (because I have a wacky schedule).  But I worry that many without my schedule flexibility might not have the time to wait in line or the ability to come back the next day.  I love the high turnout, though!  Please don’t give up!

The end of 2017

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Greetings, gentle taxpayers!

I know most people think 2017 ended when the clock struck midnight on December 31st.  However, for tax preparers, the year doesn’t end until the clock strikes midnight on October 15th, the final deadline for extended tax returns.  It can now be 2018 for me.

Of course, as of this writing, there are only 76 sunsets left in (the calendar year) 2018.  The new tax laws going into effect for the 2018 tax year will be a learning experience for all of us (me included, though I probably have a head start).  But some year-end things never change:

-Pay any last minute or end of year Schedule C/freelance business expenses

-Gather up your receipts and do some advance organization

-Consider selling stocks in loss positions

-Save up for 4th quarter estimated payment (1040-ES) due January 15th, 2019 (if applicable)

-Check your year-to-date federal tax withholding (or contact me to do this) to be sure you are on track

-If you prepare Forms 1099-MISC for independent contractors you hire, get updated Forms W-9

Finally, if you filed a little on the late side and are curious about your refund status, please take a look at my blog post “Where’s my refund?!?”.  It may sound a little cranky, but it will show you how to find out when your refund is slated to be direct deposited.

And now, we slide right on out of 2018…

Things to do before the end of the 2017 year…

/ Meghan Birmingham Vangeli / 1 Comment

You probably noticed that a major tax overhaul recently passed. Here are a few actions I would recommend taking before the end of 2017:

  • Pay property taxes on principal residence
  • Pay January student loan and/or mortgage payments early (if the bank will allow it)
  • Make charitable contributions and be sure any non-cash contributions are dropped off before 12/31/2017
  • Pay for any employee business expenses, including union dues, supplies, etc.
  • Complete any planned vehicle (car/boat/RV) purchase

The 2017 tax return will generally follow the old rules; the 2018 returns will be subject to the new tax laws. As I learn more about the new laws, I will provide additional direction on any other actions to take in the new year.

The ACA is Still the Law (as of November 7, 2017)

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Despite Congress’s efforts, neither a repeal of the Affordable Care Act (“Obamacare” or “the ACA”) nor a tax reform bill have made it into law.  As such, the individual insurance mandate is still in effect for the 2017 tax year.  On the 2016 tax returns, the IRS gave us the option leave blank the answer to the healthcare coverage question.  This put the onus on the IRS to come after taxpayers to enforce assessment and payment of the ACA mandate penalty.  However, for the 2017 year, the IRS has stated that it will no longer accept tax returns that have left the healthcare question blank.  So, if you do not have healthcare coverage and don’t have an acceptable exemption from the penalty, I will have no choice but to answer the healthcare coverage question “no” and calculate the penalty.

Here is a link to the IRS’s summary of the healthcare law and how it affects most taxpayers.  I’ve boiled down most of the highlights:

  • If you have health insurance through your employer, they will likely issue you a Form 1095-C.  Add this to your tax data and give it to me when we do your tax return.  No further information is generally required.
  • If you purchased insurance through the individual market (not on the Healthcare Marketplace Exchanges), you should receive a Form 1095-B.  I will need this form and a summary of the health insurance premiums you paid out of pocket.
  • If you purchased insurance through the Healthcare Marketplace Exchange (www.healthcare.gov), you should receive a Form 1095-A.  I will need this form, but no further information is generally required.
  • If you are claiming a health coverage exemption issued by a religious health-sharing provider or you have an Exemption Certificate Number issued by the Marketplace, please include applicable documents with your tax data.

Some of you may be wondering about these health coverage exemptions.  Here is a link to the Marketplace’s 2017 health coverage exemptions and how to apply for them, and here is a link to the IRS’s tool to help you determine if you are eligible for a health coverage exemption.  If you think you may be eligible for an exemption, please visit both of those sites.  Print out the results and include them with your tax data so we can make sure we report it correctly.

Finally, a reminder that open enrollment for 2018 coverage on the Healthcare Marketplace ends December 15, 2017.  Since my crystal ball is on the fritz, I have to advise based on the laws currently in effect.  So, my advice is to enroll in a health insurance plan now to avoid a penalty on the 2018 tax return!

 

Let’s Talk 1099s

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If you use independent contractors (service providers who are not your employees) in your business, you may be required to file Forms 1099-MISC and the related Form 1096.  This is a form that you don’t want to miss because the IRS penalties for late filing or failure to file are a serious bummer.

Here is a link to the Form 1099 instructions, but these are the general rules for most small business owners and sole proprietors:

  • The Form 1099-MISC/Form 1096 filing deadline is January 31, 2018.  This is both to distribute forms to nonemployee compensation recipients AND to file with the IRS.
  • Prepare a Form 1099-MISC for any nonemployee compensation recipient paid $600 or more during 2017.
  • Nonemployee compensation paid to independent contractors is reported in Box 7 of Form 1099-MISC.
  • Form 1099-MISCs generally are not required to be issued to service providers that are organized as corporations (both Subchapter C and S).*
  • For Form 1099-MISC filing using paper forms, the original forms suitable for filing with the IRS must be purchased.**  They can be ordered online or purchased at an office supply store.  (Pro tip: spring for the 1099 envelopes too.  Makes life easier and looks a lot more professional than plain envelopes.)
  • If you pay independent contractors, be sure to have them fill out a Form W-9 so you have their tax identification number and updated address information.  Keep this Form W-9 in your files so it is available should the IRS ever want to see it.
  • If you are a sole proprietor, I strongly recommend that you obtain an employer identification number.  You can apply for one online here.  This keeps your social security number from being distributed with every Form 1099-MISC.

It’s not too early to start thinking about this.  January is right around the corner!

 

*Attorney fees over $600 must be reported on Form 1099-MISC even if the legal provider is organized as a C or S Corporation.  Use Box 7.

**Unfortunately, the sample Forms 1099-MISC/Form 1096 on the IRS.gov website are not suitable for filing, and can trigger a penalty if submitted to the IRS.

 

2017 is Coming to a Close

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Even though the 2016 filing season just wrapped up, it will be time for 2017 tax returns (and 1099s and Texas Franchise Tax and 2018 Estimated Taxes) before we know it.

Some things to think about BEFORE the end of 2017…

  • If you are worried that you have not paid enough in federal tax withholding for 2017, please contact me now to discuss increasing your withholding or making an estimated payment.
  • If you have some stocks that have fallen and can’t get up, sell before the end of the year to claim a capital loss.*
  • If you are planning a Traditional or Roth IRA contribution, start setting money aside. Contributions to these accounts must be made by April 17, 2018.
  • If you plan to donate to charity (especially if you are donating a large non-cash item like a vehicle), be sure to complete the donations by 12/31/2017 to deduct on the 2017 tax return.**
  • If anything out of the ordinary has happened with your income or expenses during 2017, let me know so we can prepare for any possible tax effects.

It’s not too early to get a head start on collecting your expenses, tallying mileage, and organizing documents for 2017.  I’ll be making a push to get tax returns done early this year, so getting things done ahead of time will be a huge help.

Your favorite CPA,
Meghan

* Subject to capital loss limitations.
** Subject to itemized deduction limitations.